English Arts Chorale Association (EACA)
Implemented from 15 May 2017
Chairman: Peter Entwistle, 36 Halepit Road, Bookham, Surrey
Secretary: Susan Rees
Policy originally approved January 2015. Current policy approved by Management Committee: 15 May 2017
The safety of children and members of other vulnerable groups attending EACA events is paramount and all, without exception, have the right to protection from abuse. All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately and all the EACA’s trustees and volunteers have a responsibility to report concerns. Throughout this Policy, where “children” are mentioned, this also includes members of other vulnerable groups.
1. PURPOSE AND FUNCTION OF THE ORGANISATION
The objects of the English Arts Chorale Association (EACA) are to advance, improve, develop and maintain public education in, and appreciation of, the art of music in all its aspects by any means the Trustees see fit, including through the presentation of public concerts and recitals. The objects of the EACA are achieved principally through the activities of the English Arts Chorale, a voluntary choir.
2. THE EACA ENVIRONMENT
The EACA was founded in 2014 and is an amalgamation of two previous charities, the English Arts Chorale Members and Friends Association and The Music Trust founded in 1980. It is governed by its own constitution, which has been approved by the Charity Commission. The EACA is a Registered Charity, no. 1153599, with its affairs governed by a Committee of Trustees. It is organised and run by volunteers and all helpers at EACA events are volunteers.
The EACA actively welcomes children and young people into audiences and to take part in choral performances, and from time to time runs specific projects aimed at widening participation of children and young people in singing and music making. Involving young people in music and the work of the EACA brings huge benefits, not only to the young people but also to the organisation as a whole, bringing a vitality and freshness to our vision and repertoire, sustaining membership and audiences to ensure the continuation of great music making, and for the young people widening experiences, aspirations and cultural understanding.
Concerts take place in public buildings. Where children under the age of 18 take part in an event, they do so under the supervision of DBS-checked staff from their schools and this is a condition of their participation. It is EACA’s policy to ensure, as far as it is reasonably practicable, a safe, caring environment for all adults and any children taking part in one of its performances.
There will be a First Aid point in the venue.
3. TO WHOM DOES THIS POLICY APPLY?
This policy relates to children under the age of 18 years and those vulnerable adults of any age who are identified to the organisers prior to their arrival at the Event. This should be done by notification to the Project Manager. In recognising the needs of children from minority and ethnic groups and any who are disabled, the EACA actively seeks, wherever possible, to meet needs previously notified to the Event or to advise in advance any needs that cannot be met.
4. EACA PERSONNEL
All EACA events are staffed by volunteers from the membership. The roles of all personnel are considered during recruitment for each event. The EACA holds full contact details for all personnel. All personnel are made aware of and fully support this policy.
The EACA complies with current child protection legislation including DBS checking of personnel where required. A child protection co-ordinator who has been appropriately DBS checked will be appointed for each EACA event where children and vulnerable persons are likely to attend.
All EACA personnel involved in the event will be clearly identifiable by a badge bearing its logo or title. Anyone wearing an official badge may be approached in case of a problem and will be able to direct the enquiry to the Child Protection Officer who will be in the venue throughout the Rehearsal and Concert. Any problems will be handled sympathetically, discussed in private and will be documented and dated.
Children in the audience are the responsibility of their parents/guardians/carers.
5. PREPARATION FOR ATTENDANCE AT EACA EVENTS
This policy is produced to identify responsibilities in keeping people safe during an EACA Event. It is available to all Committee members, Participants and Volunteers at the Event.
The EACA requires all children to be accompanied and supervised throughout the Event. It is not responsible for the supervision of children or vulnerable adults during the Event. Schools Supervisors accompany and supervise the children on behalf of parents/guardians/carers.
No unaccompanied children will be admitted to any part of the Event.
6. AUDIO AND VISUAL RECORDING
From time to time photographs of performers may be taken but only by representatives of the EACA or press by invitation. Video recording is not permitted. Where parents, guardians, carers do not wish photographs to be taken, then the responsible adults attending with the children or vulnerable persons are responsible for ensuring that they are not included in photographs.
7. THE LEGISLATION AND GUIDANCE THAT SUPPORTS THIS POLICY
Rehabilitation of Offenders Act 1974; The Children Act 1989; The Police Act 1997; The Data Protection Act 1998; The Human Rights Act 1998; The Protection of Children Act 1999 as updated in 2005; The Criminal Justice and Court Services Act 2000; The Children Act 2004; The Safeguarding Vulnerable Groups Act 2006.
8. POLICY REVIEW
The EACA will review their Policy on an annual basis, improving and enhancing it as necessary. In doing this they will look to other agencies for good practice, most notably the NSPCC and Arts Council of England policy guidelines.
EACA may be contacted through its Secretary Susan Rees, whose address is
5 Birds Hill Rise, Oxshott, Leatherhead, Surrey KT22 0SW (01372 842300)